Janitorial Bid Request Portland: Get 3 Equal Bids

RKA Cleaning cleans the common areas of apartment buildings in Beaverton and the Portland metro. This page is for the property manager who wants 3 bids that match. Use the scope table below, ask each bidder the same 4 questions, and put the answers on 1 sheet. Then compare the price.

A janitorial bid request Portland property managers send by email is often 1 line long. Each cleaning company then guesses at the rest. That is why 3 bids come back with 3 different prices for 3 different jobs. The fix is a written scope. It takes 2 to 3 weeks to hire a cleaning company the right way. This page shows each week.

Write the scope before you call a cleaning company

Each bidder must get the same list. Copy this table, fill in the right column, and send it to 3 companies. Use the Copy table button to paste it into Excel or Google Sheets. Or click Download CSV to save the file.

2 lines matter more in Beaverton than in most cities. First, rain and mud come in at each entry from October through May. Buildings near a MAX station get more of it. Put entry mats and wet-floor work in the scope. Second, Oregon law puts common areas inside the landlord’s duty. ORS 90.320 covers lobbies, hallways, stairwells and laundry rooms. A written scope is your record that you met the duty. Read what Oregon law says about common areas for the full picture.

If you also need turnover cleaning for empty units, ask for it as a separate line. A turnover is a 1-time job with a different price.

Ask each bidder the same 4 questions

1. Are you registered with the Oregon Secretary of State, and can you send proof of general liability and workers’ compensation insurance? RKA carries $2 million in general liability insurance and a bond. RKA sends a Certificate of Insurance with the bid. Check any company in the Oregon Secretary of State business registry. Read more on proof of insurance.
2. Will the same crew clean the building each visit, and how do you handle keys? RKA assigns a dedicated crew to each account. The crew checks keys out before each shift and returns them after. RKA reports a lost key the same day. The bond covers the re-key cost. Read how RKA runs background checks.
3. Can you give 2 references from apartment buildings of a similar size?
4. What is in the price, and what is not? An RKA quote includes labor, supplies, equipment and insurance. Consumables can be in or out.

Ask for all 4 answers in 1 email. For janitorial services commercial Beaverton OR managers can hire, an answer to 2 of 4 is a reason to remove that bidder.

What the crew does on each visit

This is what an RKA crew does in an apartment common area.

1. The crew checks in and signs out the keys or fobs for the building.
2. The crew cleans the entries first. It removes wet grit and resets the entry mats.
3. The crew cleans the lobby, the mail and package room, and the elevator cab.
4. The crew vacuums hallways and stairwells with ProTeam HEPA vacuums.
5. The crew cleans the laundry room and the fitness room.
6. The crew cleans common-area restrooms with color-coded microfiber cloths. The cloth from a toilet never touches a counter.
7. The crew removes trash from the trash rooms and puts in new liners.
8. The crew restocks soap and paper if consumables are in the scope.
9. The crew writes down maintenance issues it saw, such as a burned-out light or a leak.
10. The crew fills in the digital checklist, takes timestamped photos, and checks out.

High dusting of vents and light fixtures is monthly in apartment common areas. It goes in the scope so that it happens on a set date. The crew uses EPA Safer Choice products.

How RKA sets the price and what changes it

RKA gives no price over the phone. RKA walks the building first, then sends a written quote. RKA sets the quote from 3 things: the square footage, the type of building, and the visits per week. The price does not rise after an introductory period. Supplies and equipment are inside the price.

4 items change the number:

• Visits per week. 5 visits cost more than 2 visits.
• Consumables. If RKA supplies soap, paper and liners, the price includes them.
• Hours. Evening, early morning, weekend and holiday visits are available.
• Turnover units. Each empty unit is a separate quote.

See the Portland cleaning rates guide for price ranges by facility type.

What you get after each visit

Every RKA account runs under the CleanAssure Standard: a dedicated crew, documented SOPs, digital quality reporting, and a 100% satisfaction guarantee.

After each visit, the account manager receives:

• A digital checklist for that visit, with each task marked done.
• Timestamped photos of the common areas.
• A note of each maintenance issue the crew saw.
• The check-in and check-out log for the crew.

If an item fails your inspection, tell RKA. The crew cleans it again within 24 hours at no charge.

Compare the bids on 1 sheet

Put the 3 bids side by side. Bid 1 already has the answers from RKA Cleaning. Fill in the other 2 bids. Fill every row before you look at the price row. The same 2 buttons copy or download this sheet.

Managers who search for commercial cleaning contracts near me must read the agreement row with care. Check the term and the auto-renew clause. RKA uses a service agreement for recurring work, with no long-term commitment. RKA can start within 2 weeks for most buildings.

Week 1 is for credential checks and walkthroughs. Week 2 is for bid comparison and reference calls. The last few days are for the agreement. A company that skips the walkthrough did not see your building. See our commercial cleaning services in Beaverton page for the areas we cover.

FAQ

how much does janitorial cost for an apartment building in beaverton

RKA gives no price before a walkthrough. The price depends on square footage, building type, and visits per week.

do i need a contract for janitorial services

For recurring service, RKA uses a service agreement with no long-term commitment. A 1-time job such as a turnover needs no contract.

how long does it take to hire a cleaning company

Plan 2 to 3 weeks. Week 1 is for checks and walkthroughs, week 2 is for bids and references, and the last days are for the agreement.

what is included in a janitorial bid

An RKA bid includes labor, supplies, equipment and insurance. Consumables can be in or out, and turnover units are a separate line.

Send the scope table to 3 companies

Send it to RKA first. RKA will walk the building and send a written quote. Get a free quote, call (971) 600-0752, or email [email protected].